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Technology And Time Management

Tuesday, February 5, 2008
“We have neither the means nor the desire to stop the march of technological progress.”-Charles Tillinghast, Jr.

There are two parameters for doing any activity: the quality of the activity and the time that you take to complete the activity. There is an important parameter called ‘cycle time’, which is the minimum time that you need to successfully complete a task with out sacrificing the quality. In the context of the growing competition, you need to compress the time that you take to complete any task. We cannot take the same time that we took a few years ago.

Time being a very limited resource we need to do lot more things with in less time. We may not have the time that we had at our disposal a few years ago. Just think how much time we took to construct a house; what was the length of a movie film, the time we took to prepare our lunch, etc! Do we have that much time now?

Hence there is no other alternative except to reduce the time duration for completing any activity. This is possible only when we have the latest technology in our chosen field. Some examples are as follows:

Manual writing > typewriting with a manual type writer > typewriting with electronic typewriter > typing on a computer.

Manual accounting > accounting on excel > accounting through software.

Writing an article ourselves > dictating to a scribe > using a Dictaphone > using voice recognition software.

Sending a mail through courier/post > faxing > emailing > image scanning.

We are much ahead of the above examples. I would suggest that we brainstorm for our own businesses on many other technological improvements in our organization which can cut short many of our manual activities.

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